RFP No. ASLM/ACCOM/CONF/SERV/07/07/25

CLOSING DATE: 25 JULY 2025

When responding to this RFP, please ensure the RFP number is included in the subject line of your email.

INTRODUCTION

The African Society for Laboratory Medicine (ASLM) is a Pan‐African professional body, working to advocate for the critical role and needs of laboratory medicine and networks throughout Africa. For more information, please visit our website at https://aslm.org.

OBJECTIVE OF THE ASSIGNMENT | SCOPE OF WORK | EXPECTED DELIVERABLES

African Society for Laboratory Medicine (ASLM) conducts trainings, meetings and conferences in Africa. There is an on-going need for Hotel Accommodation and Conferencing facilities, and it is ASLM’s strategy and approach to identify hotels to work with on a long term basis in a manner that reduces administrative burden of getting quotations every time a need arise. It is intended that a Basic Ordering Contract be put in place with agreed pricing from which individual Purchase Orders can be issued without going through the solicitation approach. After provision of the services, the invoices can be processed within the agreed timeframe. This will be convenient for ASLM and the Service Provider.

INITIAL TERM AND OPTIONAL PERIODS:

The initial term of the service shall be 1 year from the date of signing. ASLM may exercise its right to extend the contract by additional 2 years subject to the performance of the service provider, need and availability of funding.