RFP No. ASLM/CONS/CONF/SERV/08/04/25
CLOSING DATE: 18 AUGUST 2025
When responding to this RFP, please ensure the RFP number is included in the subject line of your email.
Background
The African Society for Laboratory Medicine (ASLM) will hold a Special Convention on Diagnostics from the 25th November to the 27th November 2025 in Nairobi, Kenya. This convention will bring together global and regional laboratory leaders, stakeholders, and partners to discuss innovations, best practices, and sustainable approaches in laboratory systems. The event emphasizes sustainability, digital transformation, and reducing environmental impact.
Objectives of the RFP
The objective of this Request for Proposal (RFP) is to select a qualified service provider to manage and deliver event management services for the ASLM convention 2025, ensuring a smooth, innovative, and seamless experience.
Scope of Work & Deliverables
Event Setup & Exhibition
- Design and execution of the main conference hall to accommodate at least 500 participants in a classroom setting with sustainable, reusable structures, including set up of stage to accommodate panel discussions fully fitted with microphones and screens
- Digital branding solutions using LED screens and projection to minimize printed materials such as banners and programs.
- Construction and furnishing of eco-friendly exhibition booths with modular and reusable designs, which must include exhibitor mobilizations and management.
- Provision of audiovisual equipment including P2 LED video walls, projectors, and multiple screens.
- Supply and setup podiums, VIP chairs, low tables, and pulpit on the podium.
- Ensure the use of energy-efficient lighting systems (LED fixtures) and equipment.
- Digital set up for questions and answers, surveys and feedback portals